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Accountancy Settings

In this part we will find everything concerning the configuration of the accounting link.

All the settings can be done on the stores that are assigned to you. It is possible to activate a right to modify the accounting information to the company.

For example, you can assign an accounting family for all your individuals to the company. This means that if an individual does not have an accounting family assigned, he will take the one by default. In the case where you do not have this right activated, it will not be possible to modify the different families linked to the company. In the rest of this documentation we will take into account that this right is active.

Configuration​

Here are the main concepts that you will have to configure:

Store accounting codes:

  • Allows you to manage sales or aahat journal codes by store or by company

Third-party accounting families:

  • These will be assigned either to customers (individuals or professionals) or to suppliers
  • They can be assigned to a store and/or to the company
  • They allow you to enter all your accounting account information in sales (for third parties / sales invoice) or in purchases (for suppliers / purchase invoice)

Product accounting families:

  • They can be assigned to a store and/or to the company
  • Allows you to enter product information

Accounting families:

  • Accounting families link product accounting families to third-party accounting families for data export
  • They can be assigned to a store and/or to the company
  • Accounting account information can also be entered for each family.
  • They will be entered for sales and purchases

Data verification​

  • A "Verify accounting data" button will be available if accounting export by "accounting family" is activated. This button will be available in the "Management/Customer Documents/Invoice" and "Management/Supplier Documents/Invoice" files.
    This will allow you to check that all the data you want to export has been set up correctly. If everything is set up correctly, the window will tell you that everything is set up correctly. If not, errors will be displayed.
    This will not prevent the accounting export of your selection, but it may not export the data in the way you want.

Accounting exports​

In Retail operations, you will have access to 4 different exports:

  • The accounting export of sales accounting documents (invoices/credit notes) in "Gestion/Documents Clients/Facture". On this page, you will have access to two different exports if they are activated. Export by accounting family or by product grouping.

  • Accounting export of purchase accounting documents (invoices/credit notes) in "Management/Supplier documents/Invoice". On this page, you will have access to two different exports if they are activated. Export by accounting family or by product grouping.

  • Customer accounting export in "Management/Tiers/Customers". Here you can export all the customers you select using the settings you have made. The accounting families and accounting codes. If your customer is located in several shops, you will have several export lines.

  • Supplier accounting export in "Management/Third parties/Suppliers". Here you can export all the suppliers you have selected using the settings you have made. Accounting families and accounting codes. If your supplier is located in several warehouses, you will have several export lines.

warning

Please note that if you change the settings at the company level, all users who use this setting will be impacted.